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EAD is the key pillar to strengthening the security of the postal network, facilitating customs clearance and fiscal (VAT) processes, and providing a good customer experience.
Changes in the EU regulations on security (ICS2) and VAT process which took place in 2021 reaffirmed that, all postal operators sending items internationally must transmit Electronic Advance Data (EAD) for security reasons and in order to speed up customs clearance and delivery at destination. These changes are valid for all EU member states and affect EMS members that send goods to the EU.
To support members in complying with import security and customs legislation, the EMS Cooperative is holding meetings where members can share experiences on how postal operators are adapting to the EU regulations changes to VAT and the Import Control System 2 (ICS2). In March 2022, over 132 participants from Asia Pacific and Europe took part in the first meeting and shared their experiences both as exporters to the EU as well as from the perspective of EU members.
The EMS Cooperative asked Cristina Cuerda-Albaladejo, from Correos Spain, to share her views on the EU Regulations changes and give recommendations to EMS members.
“Two years since the outset of the pandemic, restrictions caused by COVID-19 still have a strong impact on the postal sector and its supply chain.
The Postal sector can overcome the challenges ahead due to two key factors: the proven resilience of the postal network and the digitalization process started prior to the pandemic, paving the way for implementing the Electronic Advance Data (EAD).
Meanwhile, the year 2021 marked the kick-off of new security/customs requirements at the global and EU levels:
EAD is the key pillar to strengthening the security of the postal network, facilitating customs clearance and fiscal (VAT) processes, and providing a good customer experience.
The Post of origin is responsible for
The destination EU Post is responsible for:
When will the data be used?
Where is data to be used throughout the process?
ITMATT data will be exchanged between the origin and destination posts. UPU members can either use the Customs Declaration System provided by the Postal Technology Centre (PTC) or ad-hoc systems to capture and transmit data.
What is the impact of missing content information or with poor quality information data?
Missing data can have a strong impact on the postal network and cause issues for our customers, for example:
EU posts are fully dependent on non-EU posts compliance and partner's readiness. Only by working together can we further speed up the flow of EMS into Europe for our customers."